VALLEY CHEER ATHLETICS
FUNDRAISING POLICIES AND PROCEDURES
There will be monthly Fundraising Committee meetings
conducted by the Fundraising Director.
These meetings will be for discussion of fundraisers, new
ideas, scheduled fundraisers, organization of upcoming fundraisers etc.
will be organized through these meetings, with fundraising committee, Team Reps
and any parents interested in attending. Fundraisers are organized to assist in
the payment of additional fees only (competition fees, uniform fees). All
fundraisers must be approved by the director.
fundraisers MUST be approved by the Fundraising Director, from there, jobs for
planning and organization will be discussed and delegated. If the idea for a
fundraiser occurs prior to a meeting, an email for approval can be sent to [email protected]
- FUNDRAISING DIRECTOR: There shall be 1 fundraising
director for the fundraising committee. This person will be asked by the
Program Director to fill the role.
- TEAM REPS: There shall be 1-2 Parent
Representatives per team/class
Reps will be responsible for:
all fundraisers the first shift and the last shift must be filled with a Team
Reps will assist in the organization of the start of the fundraisers
Team Reps will be needed per fundraiser to work the last shift as a Team Rep
will be needed for counting funds raised and getting funds to the Director to
be deposited into the fundraising account
potential fundraisers with meeting participants and providing sign up for those
present at the meeting;
with creating schedules for fundraisers;
all fundraiser events, plans, etc., to their team
athlete expectations for fundraisers;
needed supplies (floats, signage, etc) are organized and plans made so that the
first shift person has items in hand prepared to start the fundraiser.
Reps also help in other areas with their teams such as being a source of
information for the parents and athletes on your team. You will work with the
Program Director to help send out reminders to your team about program
reminders, events, make phone calls to ensure everyone has received the
competition information and has arranged plans to be at events, help distribute
applicable handouts to the team members etc.
will assist with organization of team events (bonding activities) and team
of waivers for competitions if needed
your team at the team meeting location at competitions/events for team meet
time to ensure they are all there and ready to hand off to the coach. For
younger athletes you will meet them after they perform to ensure they get back
to their parents.
HOW TEAM REPS ARE DETERMINED
Team Reps (parents) must apply. Team Rep positions will be re-opened each year
GENERAL FUNDRAISING INFO
HOW FUNDRAISERS WORK
- Fundraisers are to help offset costs of
participating in our program.
- Although fundraising opportunities are available,
they are not mandatory.
- For large fundraisers (such as community suppers),
money raised will be divided between THOSE THAT PARTICIPATE in the fundraiser
for the accepted amount of time (as decided at the monthly meetings).
- Fundraising operates on a “credit system” the funds
raised get divided by the amount of “credits.” For example many fundraisers are
broken down into 1 hour shifts, if not all shifts get filled, or someone does
not show up and a child has to work 2 hours, a child who works 1 hour gets 1
credit, a child that works 2 hours get 2 credits.
- All participants are expected to adhere to the
fundraising expectations as set by Valley Cheer Athletics.
- All fundraisers must be approved by the fundraising
director, preferably at the monthly meetings, and if not via email.
- Jobs required and organization will be delegated at
the meeting (ie. A specific person put in charge of an event or aspects of an
event if they wish to do so).
- How credits will be received for that fundraiser
will be determined and outlined, than opportunity to sign up will be made
- Notification of sign up for fundraisers will be
sent out via email with link to click on that you go to for online sign up.
Participants will be scheduled on a first come first serve basis, based on the
online sign up system.
- In the name of fairness, no other system for
fundraising or sign up will be accepted.
- For group fundraisers (ie. BBQ’s Bagging, Tagging,
Auctions etc.) Shift schedule will be e-mailed out based on the online sign up;
athletes will be able to sign up for one shift each. Schedule will be e-mailed
out to participants one week prior to the fundraiser, at this point if there
are still shifts available, athletes will be permitted to sign up for double
FUNDS RAISED IN REGARDS TO LEAVING THE
- Should a cheerleader quit or be removed from their
team, any money raised will remain with VCA. Any money raised in his/her name
CANNOT be issued to a different member.
FUNDS RAISED EXCEEDING AMTS NEEDED
- If any athlete raises more than is needed, that
amount will be carried over to the next season for that person.
- If an athlete decides not to return this money
remains with VCA.
- Team Uniforms, or t-shirts must be worn for
identification purposes. No tank tops or revealing clothing.
- Parents are not to wear any clothing item
advertising liquor, cigarettes, sports teams, etc. Neutral clothing is preferred.
- All footwear must fully cover the foot, ie no
flip-flops. This is venue specific
and will be established for each event.
- Long hair must be tied back off the shoulders. This pertains to certain venues and
will be made clear for each individual event. Participants are encouraged to
wear a cheer bow.
- No chewing gum or beverages/food. Exceptions can
and will be made if the event warrants.
- No cellular telephones or other portable
electronics. These items must be surrendered to the accompanying parent(s) and
will be returned at the end of the event.
- No loud, unruly or inappropriate behavior will be
tolerated. There will be a one
warning rule in place then the member will be asked to leave or sit out.
- If you sign up for a shift, it is expected that you
fulfill that shift. If you cannot make your shift, you MUST provide adequate
(at least 3 days notice) to your TEAM REP who will than communicate through the
proper channels (ie. Fundraising Director and/or Person heading that specific
- If you do not provide adequate notice, and fail to
show up for a scheduled fundraising shift, you may lose out on any further
opportunities for fundraising.